Job Title: Clerical Assistant – Women & Children / NICU / Pediatrics
Location: New York, NY
Job Type: Contract
Duration: 8 Weeks
Shift & Schedule: Day Shift | 8:00 AM – 4:00 PM | Monday–Friday with Alternating Weekends. When scheduled on a weekend, a weekday off will be provided to maintain 5 working days per week.
Training Schedule: Day Shift | 9:00 AM – 5:00 PM for approximately 1–2 weeks before transitioning to the overnight shift (12:00 AM – 8:00 AM). Candidates must be comfortable working day shifts during training.
Local Candidates Required: Yes
Traveler Candidates Required: No
Pay Rate
Local: $22–$24/hr
Note: This job doesn't offer any benefits.
Position Overview
We are seeking a detail-oriented Clerical Assistant to support daily administrative operations within the Women & Children, NICU, and Pediatrics units. The ideal candidate will have clerical experience, strong organizational skills, and the ability to support patient admissions, registrations, documentation, and unit coordination.
Responsibilities
Welcome patients and provide excellent customer service during admission.
Perform patient registrations, admissions, and discharges according to unit procedures.
Prepare, organize, and maintain patient charts, ensuring all required documentation is complete.
Maintain accurate records of admissions, transfers, discharges, and deaths.
Record birth information, patient demographics, and delivery details in the birthing logbook.
Prepare and process PKU forms, maintain the PKU logbook, and coordinate specimen mailing.
Prepare birth certificate worksheets and ensure all required information is completed accurately.
Enter birth certificate information into the Department of Health (DOH) eVital system.
Complete Acknowledgment of Parentage (AOP) forms and upload them into the eVital system.
Ensure completed birth certificates are submitted to the Birth Registrar/Unit Manager within required New York State DOH timelines.
Answer incoming calls and intercom requests, transfer calls, and take messages when necessary.
Monitor visitor access according to unit policies and regulations.
Communicate pending tasks and unit updates to the incoming shift.
Maintain unit supplies and perform general clerical duties, including filing, typing, scheduling, photocopying, and data entry.
Coordinate with nurses, physicians, and other healthcare staff to support daily unit operations.
Required Qualifications
High School Diploma or GED required.
Minimum of 2 years of clerical experience.
Experience with patient admissions, registrations, and discharges.
Experience with chart preparation and data entry.
Computer proficiency, including Microsoft Word and Excel.
Strong organizational and interpersonal skills.
Excellent customer service and telephone etiquette.
Ability to communicate effectively with patients, nurses, physicians, and staff.
Ability to maintain approximately 50 keystrokes per minute.
Preferred Qualifications
Medical office experience.
Knowledge of medical terminology.