Location: Boston, MA
Duration: 6 Months
Employment Type: Contract (NO BENEFITS)
We are seeking an experienced Marketing Project Manager to oversee marketing and creative projects from initial intake and planning through development, review, approval, production, and deployment. The ideal candidate will have strong project management, workflow coordination, and stakeholder communication skills, along with hands-on experience managing creative projects and marketing operations using Asana.
This role will coordinate cross-functional teams, manage competing priorities, maintain project schedules, and establish efficient processes to ensure marketing campaigns and creative deliverables are completed accurately and on time.
Manage marketing and creative projects throughout the entire project lifecycle, from intake and scoping through development, review, approval, production, deployment, and closeout.
Serve as the primary day-to-day liaison between Marketing, Strategic Communications, and Creative teams.
Participate in daily creative team meetings to review priorities, workloads, deadlines, and project status.
Coordinate project prioritization with marketing leadership and creative stakeholders, ensuring visibility into workloads, dependencies, deadlines, and resource constraints.
Develop and maintain project schedules, milestones, deliverables, task assignments, and deadlines.
Monitor multiple concurrent projects and proactively identify schedule risks, bottlenecks, resource conflicts, and overdue deliverables.
Escalate project risks and delivery issues as appropriate to maintain timelines and quality standards.
Manage and maintain Asana as the primary marketing project management platform.
Ensure projects are accurately entered, categorized, assigned, scheduled, and updated.
Develop and maintain Asana templates, workflows, dashboards, and reporting tools.
Provide visibility into active projects, workload distribution, deadlines, project volume, and completion status.
Establish consistent project intake, briefing, review, approval, and closeout processes.
Identify opportunities to improve project tracking, workflow efficiency, accountability, and team collaboration.
Manage the flow of creative deliverables through development, internal review, stakeholder approval, production, trafficking, and deployment.
Establish standards for file naming, version control, final creative files, approvals, and archival.
Maintain an organized and accessible archive of approved marketing, communications, and historical campaign assets.
Maintain comprehensive records of marketing and advertising creative, including the materials used, placement channels, and deployment dates.
Track campaign flight dates, placements, channels, formats, creative versions, and other relevant campaign information.
Coordinate the delivery and trafficking of approved creative assets to internal teams, agencies, vendors, media partners, and other stakeholders.
Verify that creative materials meet technical specifications, approval requirements, and delivery deadlines.
Coordinate with Marketing, Creative, and Strategic Communications teams to ensure alignment across messaging, creative development, timelines, and deployment.
Collaborate with digital strategy, social media, in-station communications, and call center teams as needed.
Partner with marketing leadership to refine operational processes, tools, team responsibilities, service standards, and project governance.
Recommend process improvements to increase efficiency, transparency, accountability, and collaboration across marketing operations.
Respond to customer, vendor, and coworker inquiries professionally and promptly.
Perform additional duties and projects as assigned.
Experience managing marketing, creative, advertising, or communications projects.
Hands-on experience with Asana or comparable project management platforms.
Strong project planning, scheduling, prioritization, and workflow management skills.
Experience coordinating multiple projects with competing deadlines and resource requirements.
Ability to manage creative review cycles, stakeholder approvals, production schedules, and asset delivery.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to collaborate effectively with cross-functional teams, vendors, agencies, and leadership.
Strong problem-solving skills and the ability to identify risks and recommend process improvements.
Experience managing marketing campaigns across paid media and organization-owned channels.
Experience maintaining creative asset libraries, version control systems, and campaign documentation.
Experience developing project templates, dashboards, workflows, and reporting in Asana.
Familiarity with creative production, media trafficking, campaign scheduling, and advertising specifications.
Experience supporting process improvement and governance initiatives within marketing organizations.
Primary Skills: Marketing Project Management, Creative Operations, Asana, Workflow Management, Project Scheduling, Campaign Coordination, Stakeholder Management, Resource Planning.
Secondary Skills: Creative Asset Management, Version Control, Marketing Communications, Media Trafficking, Campaign Tracking, Process Improvement, Project Reporting, Cross-Functional Collaboration.