Executive Assistant

Location: Iselin, NJ 08830
Job Type: Contract [NO BENEFITS]
Work Arrangement: 100% Onsite
Contract Duration: 13 Weeks
Work Schedule: Monday–Friday, 8:30 AM–5:00 PM
Hours: 40 Hours per Week

Pay Rate: $26 per Hour

Job Summary

We are seeking an experienced and highly organized Executive Assistant to provide high-level administrative and operational support to a senior executive within a healthcare-related organization.

The successful candidate will be responsible for managing executive calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and supporting special projects. This role requires exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining strict confidentiality.

The ideal candidate will be professional, proactive, and capable of working independently in a fast-paced corporate or healthcare environment.

Key Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings, conferences, and other business engagements.
• Screen incoming phone calls, direct inquiries to appropriate departments, take messages, and manage correspondence.
• Prepare and edit presentations, reports, memoranda, letters, and other business documents.
• Coordinate special projects, conduct research, and prepare meeting agendas and supporting materials.
• Process invoices, prepare expense reports, and monitor departmental expenses.
• Maintain confidential records, departmental files, and administrative documentation.
• Review, organize, and distribute incoming mail and correspondence.
• Order office supplies, monitor inventory, and ensure the availability of essential office resources.
• Assist with annual budget preparation, expense tracking, and related administrative activities as needed.
• Collaborate with internal departments and development teams to support departmental initiatives and organizational objectives.
• Handle sensitive information with discretion and maintain professional standards in all communications.
• Perform additional administrative duties and special assignments as required.

Required Qualifications

• High school diploma, GED, or equivalent qualification.
• 10 years of related professional experience, including at least 2 years of experience supporting senior-level executives.
• Proficiency in Google Workspace and/or Microsoft Office applications.
• Hands-on experience with Microsoft Outlook, Excel, PowerPoint, spreadsheets, and databases.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, multitasking, problem-solving, and time-management abilities.
• Ability to work independently, exercise initiative, and prioritize competing assignments effectively.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and the ability to maintain accuracy in administrative tasks.

Preferred Qualifications

• Associate's or bachelor's degree in a relevant field.
• Previous experience in a corporate or healthcare environment.
• Experience collaborating with development, community relations, or organizational support teams.
• Familiarity with philanthropy, fundraising, gift planning, or foundation operations.
• Experience supporting senior leadership with complex scheduling, administrative coordination, and special projects.