Job Title: Office Coordinator
Location: Brooklyn, NY
Job Type: Contract
Duration: 13 Weeks
Shift & Schedule: Day Shift | 9:00 AM – 5:00 PM | Monday – Friday | 40 Hours/Week
Local Candidates Required: Yes
Traveler Candidates Required: No
Pay Rate: $21 – $22/hr
Note: This job doesn't offer any benefits.
Position Overview
We are seeking an Office Coordinator to manage patient records, insurance information, scheduling, administrative documentation, and departmental office operations.
Required Qualifications
Associate’s Degree required.
Minimum 3 years of experience as an Office Coordinator.
High School Diploma or equivalent.
Microsoft Office Suite experience.
Experience handling confidential patient information and medical records.
Experience with insurance verification, authorization, and medical documentation.
Strong typing, word processing, filing, correspondence, and administrative skills.
Strong organizational, communication, and reconciliation skills.
Ability to manage multiple administrative responsibilities and work across departments.
Willingness to float to all departments.
English language proficiency required.
Preferred Qualifications
College graduate preferred.
Knowledge of coding and ICD-9 preferred.
Responsibilities
Collect and accurately document patient and insurance information.
Obtain insurance verification, certification, and authorization information.
Prepare and maintain confidential patient records and departmental documentation.
Enter confidential patient information into Spectra-Soft and Eagle systems.
Obtain medical records, reports, and documentation for therapists.
Prepare and verify daily schedules and sign-in sheets.
Assist with typing, word processing, correspondence, and administrative projects.
Manage office supply inventory and assist with supply needs.
Sort and distribute mail and departmental documents.
Collect cash payments, issue receipts, and reconcile transactions.
Maintain organized departmental filing systems and patient chart files.
Coordinate patient callbacks, follow-ups, and charge ticket reconciliation.
Prepare and verify daily charge tickets/vouchers with required patient, account, diagnosis, insurance, and coding information.
Assist with daily batching and coding of vouchers and maintain reconciliation logs.